Privacy Policy

Privacy policy

I am a sole trader operating under the business name ArtbyIanThomson

Services:

My art and illustration services include private and commercial commissions for framed and unframed originals, prints from my original artworks and prints from my original postcards and giftcards.

Clients:

I have a range of private and commercial clients almost exclusively UK based.

Other contacts:

These include suppliers, fellow artists and art organisations

This policy describes the personal data I hold on clients and other contacts, how I use it and how I keep it safe. 

What I do with the personal data I hold

I use it to do these things;

  • Respond to enquiries and feedback
  • Communicate to clients
  • Communicate with other contacts
  • Take payment from clients
  • Pay suppliers
  • Maintain records for HMRC

I don’t use the data I collect for any other purpose. I do not share it with third parties unless I am required by law to do so

Types of personal data I hold

I may hold any of the following personal data on my contacts:

  • Name
  • Email address
  • Postal address
  • Phone number
  • Additional personal data supplied to me in emails or documents or social media
  • Payment history

Sensitive personal data

I don’t collect any sensitive personal data

Where I store personal data

  • I store the emails I receive, which contain email addresses and other contact information, in my email platform.
  • Postal addresses will also be stored on electronic records of invoices
  • If you use the contact form on my website to contact me, your email address and message will also be stored in the backend of the website as a back-up
  • Details of payments are stored with client names in my business spreadsheets. Details of PayPal payments are also stored on the PayPal website
  • Suppliers invoices may be stored in paper form as well as electronically

Platforms and Providers

Security

I access the personal data I hold on a personal computer and a smartphone, both of which are password-protected (on start-up and wake-up). Virus and Malware protection is installed and up to date.

Before I dispose of any hardware I ensure that all data is permanently deleted.

All my provider accounts are password protected.

How long do I keep the data for

I generally keep contacts personal data indefinitely unless I am specifically asked to delete it

Removal of data

I will remove your personal data from my records on request unless it is data I am legally required to keep such as information I might be required to supply for a tax audit by HMRC. I will aim to remove any of your personal data within 30 days.

Any questions?

You are more than welcome to ask me what personal data I hold on you and how I handle your personal data or to ask me to remove any of your personal data from my records

How do I keep this notice up to date?

I will update this Privacy Notice when necessary to reflect customer feedback and changes in our products and services.

Email: ian@artbyianthomson.com Tel: 07920 567749